The Complete Guide On The Product Catalog Improvement!

The objective of a product catalog is for a variety of accessible products to be comprehended as rapidly as possible and for it to be valued for the design. Thanks to such intrinsic qualities, the product catalogs are among the most successful sales tools on the market. Creating a product catalog is not that difficult if you know where to start. But if you still think making a template would be difficult, then you can make use of the Product Catalog Generator.

Why The Ecommerce Product Data Really Matters?

The product data is an essential part of offering optimized experience online. How you manage the product information serves as the base of the shopping experiences like: 

  • Website Navigation: How simply a purchaser can navigate through the different categories for narrowing down the choices
  • SEO (Search Engine Optimization): How frequently the goods show up in the different search engine results
  • Product Recommendations: Showing the relevant product recommendations to purchasers for increasing the upsell opportunities or the average order values
  • Site Search: capability for a purchaser to really search and locate products on the website
  • Confidence To Purchase: Providing purchasers the confidence that the product can really meet their requirements

How you manage the product information also really affects significant back-office operations such as:

  • Financial/Operating Reporting: Makes sure the accurate sales’ reports by SKU, breakdowns by category, prices by SKU, and when it is time to order more product again
  • Go-To-Market Time: Being capable of publishing and updating the different product listings online as required
  • Integration: Capability of mapping the product information to the ERP for ensuring the item is linked with the correct inventory counts or consumer orders

In Which Formats Can A Product Catalog Be Made?

To begin with, let’s check the catalog formats. A product catalog is always made digitally, but the completed product can be one of the two kinds:

  • Digital Catalog (Flipbook, PDF, or an app, etc.)
  • Print catalog (e.g., desk catalog, and IKEA catalog)

The IKEA catalog is the most-distributed one in the entire world. About 211 million copies were sent in the year 2017 with the target of promoting the activities of three hundred and twenty-eight shops in twenty-eight countries.

Print Catalogs:

As IKEA acquaints, the print catalog remains one of the amazing sales tools of the world. Such paper-based publications have a lot of benefits:

  • User-Friendliness:

A print product catalog is always accessible and simple to consult by the individuals of all ages. For better comprehension, we need to compare it with the digital alternative. Let’s think about how you look for a product in the online catalog. First, you require a good network connection. Then, you need to locate the doc you require. If you’re fortunate, there’s a navigable TOC, so you can navigate to the correct page with a simple click; otherwise, you need to flip through that by hand until you locate the preferred item.

  • Constant Brand Exposure:

The product catalog is the physical object more often than not kept on a desk or table, so as to be readily accessible and available. Its cumbersome/bulky presence can really keep the brand continually exposed to the consumers (one of the basic code of marketing is, in fact, the brand exposure).

  • Quick Search:

A print product catalog permits you to really insert the bookmark anywhere you require, so you can simply return to a page you have to check in a few secs.

  • Readability:

Have you ever attempted to consult a product catalog on your iPad, perhaps while talking with a client? If you click in some incorrect place, you can simply finish up on some other page. If you have to examine some detail, you need to zoom in, risking the possibility of clicking on some unintended button.

Digital Catalogs:

Now, let’s go on to the digital product catalogs. The product catalogs are made utilizing digital tools, and today most businesses make use of just the digital means for distributing and promoting their doc. A digital product catalog is more often than not made in the PDF format, for simple and fast delivery to consumers. It’s also possible to make the flipbooks utilizing the dedicated programs. Flipbooks are online interactive publications that emulate paper magazines. For making the flipbook, it is frequently essential to have a full PDF of a doc prepared for being converted into an interactive format. 

The digital product catalogs present numerous savings compared to distribution and printing charges, which are close to zilch. Furthermore, promoting and sharing the doc is more instant because you just have to upload it to the site and share it. The advantages of the print product catalog are missing in the digital one, though. Such can be summarized in terms of user-friendliness, greater readability, and a general feeling of professionalism and involvement.

How Do You Really Organize A Product Catalog?

The data we desire to insert has to be organized, contemplating how your customer will consult the catalog. You have to contemplate a lot of elements: will your customer search for the products by category, or will he or she flip through each page? Would your customer prefer a digital or paper version? In the majority of cases, if we’re talking about the business catalog, it’s helpful to organize different elements by category or by the product attribute, like color, price, application, and so on.

Product catalogs with diverse uses present a diverse structure. Think about the medical catalogs, for example, in which articles are alphabetically arranged. At times, it’s helpful to really organize your products intuitively or utilizing less strict criteria, perhaps mixing different rules. Like this, consumers will be more engaged by going to each page.

Who’s The Most Suitable Individual For Making A Product Catalog?

There’s nobody, single figure who makes a catalog. The answer is that a lot of individuals are actually involved in the task. Marketing, sales, graphics and IT teams are all engaged in the catalog making procedure. The graphics department can either be in-house or outsourced (to a freelance graphic designer or a communications agency).

How Can You Really Improve The Ecommerce Product Catalog Management?

A lot of the challenges that people face can really affect the consistency and quality of the information. It isn’t easy to maintain the quality information when tailoring information for diverse sales channels, normalizing the info from the suppliers, or attempting to expand the product catalog with new items. The capability of maintaining the information quality more often than not retorts to where you centrally manage all the info. A lot of merchants frequently turn to Excel or the ecommerce platform for managing the product. 

However, such options will fail if you have a complex or large online product catalog. When you are managing the huge volumes of SKUs in the ecommerce platform or Excel, it can be overwhelming to really establish and maintain the consistent standard. Product information can be up to having omitted attributes, misspellings, or flat out the incorrect descriptions. Excel was not created for ecommerce catalog management. You are not gonna have the comprehensive tools you require for updating the product info. 

You will just have the employees to depend on for making mass changes and updates, which can simply direct to the human error. The ecommerce platform can really perform the basic SKU management but isn’t purpose-made for the catalog management. It would not have more comprehensive tools that permit you to normalize, import, and publish info to the rest of the sales channels. The ecommerce platforms also do not help tie the product info to the advanced inventory management or order fulfillment requirements.

Selecting Where To Really Manage The Product Data:

For solving this problem, different merchants can turn to diverse software solutions for better managing the product info for improving the go-to-market time, enriching the product listings, and efficiently tailoring the listings to numerous sales channels.

Managing The Product Info In An Enterprise Resource Planning (ERP):

Different merchants can manage the product info in the Enterprise Resource Planning (ERP) system if you own one. While not all of these have the abilities (particularly the legacy ones) to accomplish so, modern ERPs such as NetSuite have appended the product info management abilities. The ERP can be a better option for mastering the products than the ecommerce software or Excel because they are then closely tied to monetary reporting or some other operational requirements. 

No matter what the system they have to be in, the products will start in the ERP. This system becomes the single source of truth for the product info. If utilizing the ERP for storing the product data, you can utilize the integration provider for automating the processes such as:

  • Pricing updates to different online product listings
  • Publishing the products from ERP to the marketplaces or ecommerce system
  • Associating individual line products to order fulfillment online
  • Showing and updating the inventory accounts online for avoiding overselling

Investing In The PIM (Product Information Management) System:

Different merchants can also utilize PIM (Product Information Management) system as the designated program for handling the product data requirements. A PIM system merges and manages all the product info, no matter where it is coming from and where it has to go to. Preferably, it streamlines the procedure it takes to standardize, upload, and publish the info to the sales channels. You will have robust tools that permit you to really format the info correctly and make sure that you always have consistent and rich product data that the purchasers are looking for. 

PIM systems can differ in capabilities and price. They are best for those who are selling across numerous (five or more) marketplaces or have difficult requirements for cleaning and normalizing the info from numerous suppliers. Otherwise, they may not be worth the venture for the business, particularly if you already have the ERP or some other order management system.

What Is The Difference Between Product Catalog Management & Ecommerce Product Data Manager?

Several times, ecommerce businesses confuse a product info admin with the catalog manager. While several of the Admin’s work is completed by the catalog manager, but one fact is obvious. The product data Admin’s work is far more widespread and versatile than the catalog manager. As such, it’ll be a foolish move to employ the catalog manager with the anticipation of fulfilling the roles of the ecommerce product data admin. 

It’s not essential that you’ll acquire the same ROI by employing the catalog manager as compared to the roles done by the admin. That’s why established business enterprises acknowledge the disparity between these roles and highlight the product data admin in case they desire a broader stack of responsibilities being completed by the worker.

Interested To Acquaint The Difference Between These Functions? Then Let’s Check This Out Quickly!

For the ecommerce product data admin, all elements of the product info are managed efficiently. Be it bulk info entry for lots of products accomplished on almost every day basis or optimization of your product content and pricing, there’re wide responsibilities linked with the product data admin. It’s obvious that the admin works as both, as the strategist and also as the perfectionist. The value originating from the admin makes sure that the ecommerce business can concentrate on providing an excellent user experience to customers. 

Conversely, the duties of ecommerce catalog manager are restricted to make sure that the catalog is created, updated, and maintained as per the expectations of Ecommerce Company. It covers diverse roles, such as maintaining the product title, product hierarchy, prices, descriptions, and suppliers, etc. It drives the product info accuracy across all the sales channels for better results.


These were a few of the disparities between the product catalog management and ecommerce product data admin. Such pointers will assist the ecommerce business in running the business easily and attaining the challenging aim of streamlining operations by employing the correct agency to work as the product data admin. With this arrangement, it becomes obvious that the eventual client i.e., the online customer gets a pleasant experience, thus improving the brand faithfulness and recall value, hallmarks of the thriving and successful online retail store. It can make it all the more gorgeous proposition to bring on-board the product data admin for managing the everyday needs of the full-fledged and well-stocked online store.


Wajazali is a passionate writer and blogger who has been writing about the latest developments in the field of technology for over 3 years. His articles are published on, which he administers as well. Wajazali is also involved with various other projects to help people learn how to manage their own online marketing campaigns.
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