Here are some of the best tips that you can use to create the perfect schedule for your workforce.
1. Don’t Procrastinate
One key thing you need to do is make your schedules ahead of time. Allow your employees to have sufficient time they need to plan their days. By having more aware and knowledgeable employees, you can allow them to maximize their productivity. You want your employees to know when and where they will be working every day.
Once you onboard employees and show them the schedule they need to follow, you’re going to give them criteria that they can follow. This can give them more information that they can use to optimize their work schedule to align with the company’s goals.
2. Don’t Under and Over Schedule
A big way to ensure that you are getting the most out of your workforce is by not giving them too much to do. At the same time, you don’t want to give them too little either. You want a good and balanced template that you can give your full-time employees with confidence they aren’t going to be over or underworked.
If you have any part-time employees, you want their schedules to be flexible enough that will allow them to meet other obligations they may have.
You want your entire team to have plenty of flexibility and the right amount of work to ensure they aren’t overexerting themselves to keep them productive.
3. Give Them Plenty Of Tools
You need to ensure that you are giving your employees all of the tools they need to succeed. A successful team knows how to effectively manage technology. You need to give all of your employees the tools they need to effectively track their work and complete all of their tasks.
Ideally, you want to give all of your employees access to a time tracking app. You also want to ensure they have a work schedule app that they can look at to know when they are scheduled to work. You want an app that has all of the features needed including shift planning to ensure they can get someone to cover them if they have to call out sick.
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4. Manage Their Time Away From The Desk
You want to ensure that you have a pre-arranged schedule template that you can use to see how much time the employees are spending away from their desks. Take a look at this awesome schedule maker. A good way to ensure they are maximizing productivity is by reducing meeting times.
You can use various services like Slack and Google Docs to help your employees communicate effectively with one another without wasting time. That being said, you still need to give them a good amount of time for breaks to allow them to re-charge their batteries.
5. Maintain Flexibility
You want to hire people that can commit to your schedule needs. However, you also need to ensure that you are maintaining enough flexibility to keep them happy. People have lives outside of work. Therefore, you need to have the scheduling flexibility that allows them to take time off if they need it. Try to offer different shifts at varying times throughout the day so people can take on what they can and it even allows them to make up any time they miss.